Birds of a Feather

Submission Deadline: 22 October 2018, 23:59 UTC/GMT

Birds of a Feather sessions at SIGGRAPH Asia 2018 are graphics-related, attendee-organized, informational discussions of shared interests, goals, technologies and/or backgrounds.

Open Exploration

Share your ideas and interests by proposing a Birds of a Feather discussion for SIGGRAPH Asia.
To be considered, Birds of a Feather sessions must be:

• Related to computer graphics or interactive techniques
• Open to all registered attendees
• Non-commercial in nature (topics specific to one commercial product or company are not allowed)
• Free of recruitment, sales, product tutorials or company promotion
• Free of charge

All Birds of a Feather requests are subject to a review and approval process. Submissions open July 2018 and remain open until 22 October 2018.

General Information

A Birds of a Feather (BOF) meeting is a graphics-related, attendee-organized, informational discussion of shared interests, goals, technologies and/or backgrounds. The key word there is “discussion.” Attendees gather to discuss a topic, not listen to presentations.

BOF meetings must be:

• Related to computer graphics or interactive techniques
• Open to all registered attendees
• Non-commercial in nature (topics specific to one commercial product or company are not allowed)
• Free of recruitment, sales, product tutorials or company promotion
• Free of charge

All Birds of a Feather requests are reviewed for approval. Exceptions will be considered for reunion-type or industry non-profit groups for some requirements.

Session Submission

BOF session requests can be made through the SIGGRAPH Asia Submission System until 22 October 2018. Make sure all the information in your submission is complete. Missing information may delay processing your request.

A separate online request form must be filled out for each event, even if from the same submitter/organization.

BOF sessions can be no longer than three hours including set up and teardown.

Organizers of longer events, or those who submit multiple requests for the same day for more than three hours, should consider becoming a co-located conference.

BOF sessions cannot start prior to 9:00 AM or end after 6:00 PM at the convention centre.

BOF Meeting Rooms

BOF meeting rooms are assigned first-come, first-served based on room setup and expected attendance.

There are multiple BOF rooms in the Tokyo International Forum. Each has a permanent set for 70-130 people and is set up in theatre style. No changes to these setups are permitted. Attendance cannot exceed seats in any meeting rooms.

A bigger set up at the convention centre is also available for presentations with a strong national or international focus, or presentations that are highly relevant to conference. This will be reviewed by conference management.

Standard Audio/video equipment is provided at no charge, unless there are additional requirements, the BOF organizer will have to take care of the additional cost. Presentations must be approved by conference management. If you are interested, check the appropriate box provided as you are filling out your BOF submission and the committee will be in touch with you to verify.

Do not contact the convention centre until you have received your confirmation from SIGGRAPH Asia 2018 Conference Management. Venues cannot assign meeting space or confirm details until this approval is received.

Costs

Meeting space in the convention centre is complimentary, but limited.

Payment for all services (food and beverage, additional audio/visual, etc.) is the responsibility of the BOF organizer.

Audio Visual

Audio visual is provided in the BOF rooms. All audio visual is the responsibility of the organizer. Organizers may provide their own or order through the contact provided in the BOF confirmation if additional equipment is needed.

Confirmation

If your request is approved, you will receive an email acknowledgment within two weeks that includes all necessary contact information. BOF meetings held in the convention centre will receive a room assignment four weeks prior to the conference.

Event Publication

All BOF event information will be published on the SIGGRAPH Asia 2018 website and the conference mobile app.

BOF meetings must be held at Tokyo International Forum will be publicized on related materials. Events in other locations will not be advertised in any SIGGRAPH Asia 2018 conference materials.

Exhibitor Talks: Exhibitors are not approved to use BOF meeting rooms. Exhibitors are required to complete an exhibitor talk form provided by exhibition management. If you require more information on the exhibition, please click here.

SIGGRAPH Asia 2018 Conference Chair

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Executive Advisor at OLM Digital, Inc.
Director at CMIC, Victoria University of Wellington